Custom Search
Top Stories
Go to Site Index See "Top Stories" main page
CONTRIBUTION · 27th October 2011
Jennifer Lewis for Mayor
The following is a link I wish to share to all who wish to vote in advance.

Mail ballot voting is available for people who have a physical disability, illness, or
injury that affects their ability to vote at another voting opportunity; or for people
who expect to be absent from the City of Terrace on General Voting Day and on the
days of all advance voting opportunities.

Jennifer Lewis for Mayor
,,,lewisforterrace
www.lewisforterrace.weebly.com
1 250 975 0782



http://www.terrace.ca/documents/elections/ELECTION-MAIL-BALLOT-VOTING-PROCEDURES-2011.pdf

CITY OF TERRACE

MAIL BALLOT VOTING PROCEDURES

Availability of Mail Ballot Voting:

Mail ballot voting is available for people who have a physical disability, illness, or
injury that affects their ability to vote at another voting opportunity; or for people
who expect to be absent from the City of Terrace on General Voting Day and on the
days of all advance voting opportunities.

Notice of the opportunity to vote by mail ballot will be included in the Notice of
Election and will be published in two issues of the local newspaper.

Application Procedure:

A person meeting the above criteria, and wishing to vote by mail ballot, must
submit an application for a mail ballot package to the Chief Election Officer.
Applications can be made in person at City Hall, by mail, by fax or by email and
must include the following information:

(a) the name and address of the elector applying for the mail ballot package;

(b) a declaration saying that the elector is eligible to vote in the election;

(c) a declaration saying why the elector is eligible to vote by mail; and

(d) whether the mail ballot package is to be delivered to the elector by
regular mail or whether the mail ballot package will be picked up from City Hall.

If the elector is not already included on the List of Registered Electors they must
submit an application to register with their mail ballot application or when they
return their completed ballots in order for the ballots to be considered valid.

Applications for mail ballot voting must be submitted no later than 4:30 p.m. on
the last Friday before the first Advanced Poll if the package is to be mailed or no
later than 4:30 p.m. on the Thursday immediately prior to General Voting Day if the
package is to be picked up. It is the obligation of the elector to ensure that the
completed mail ballot is received by the Chief Election Officer by the close of
voting on General Voting Day.

Once an application for mail ballot voting has been received the Chief Election
Officer or designate will make available, either in person or by mail, a mail ballot
package as specified in Section 100(7) of the Local Government Act.

Mail Ballot Voting Procedures Page 2

Mail Ballot Package:

The mail ballot package will contain the following:
(a) ballot(s);
(b) secrecy envelope(s);
(c) certification envelope;
(d) return envelope;
(e) mail ballot voting instructions (see attached Schedule ‘A’);
(f) application to register as a resident or non-resident elector (if applicable);
and
(g) consent form for a non-resident elector (if applicable).
The voting procedure is explained in the mail ballot voting instructions (Schedule
‘A’).
The certification envelope includes a declaration to be signed by the elector stating
that the mail ballot elector is entitled to be registered as an elector, is entitled to
vote by mail, and has not previously voted in the election and will not afterwards
vote again in the election.
Record Keeping:
The applicant’s information will be recorded on the List of Mail Ballot Electors
which will include the name and address of the elector. The List of Mail Ballot
Electors will be made available for public viewing, upon request and upon the
person signing a statement that the person will not inspect the list except for the
purposes of the Local Government Act.

Challenge of Mail Ballot Elector:

A person exercising the right to vote by mail ballot can be challenged, in
accordance with and on the grounds specified in Section 116 of the Local
Government Act, until 4:00 p.m. on the Thursday immediately prior to General
Voting Day.

The provisions of Section 116(2) to (5) inclusive of the Local Government Act will
apply where a challenge of an elector using mail ballot has been made.
Elector’s Name Already Used:
Where, upon receiving a request for a mail ballot, the Chief Election Officer
determines that another person has voted or has already been issued a mail ballot
in the elector’s name, the provisions of Section 117 of the Local Government Act
will apply, so far as applicable.
Mail Ballot Voting Procedures Page 3
Replacement of Spoiled Ballot:
Where an elector unintentionally spoils a mail ballot before returning it to the Chief
Election Officer, the elector may request a replacement ballot by advising the Chief
Election Officer or designate of the ballot spoilage and by mailing or otherwise
delivering by an appropriate means, the spoiled ballot package in its entirety to the
Chief Election Officer or designate.
It is the obligation of the elector to ensure that the replacement mail ballot is
received by the Chief Election Officer by the close of voting on General Voting Day
in order to be considered valid.
Upon receipt of the spoiled ballot package the Chief Election Officer will mark the
ballot package as “spoiled” and retain the spoiled ballot for including in the ballot
account as per Section 131 of the Local Government Act.
Receipt of Mail Ballots:
Upon receipt of the outer envelope and its contents, the Chief Election Officer or
designate will immediately record the date of receipt and will then open the outer
envelope and remove and examine the certification envelope and the completed
elector registration application (if applicable).
If satisfied the certification envelope and the elector registration application (if
applicable) appear to have been completed correctly the sealed certification
envelope will be placed in a ballot box specified for mail ballots only.
Ballot Acceptance or Rejection:
At the close of voting on General Voting Day the ballot box containing the mail
ballot certification envelopes will be opened by the Chief Election Officer or other
presiding election official in the presence of at least one other person. The
certification envelopes and the ballots they contain will all be examined and if
accepted the mail ballots will be combined with ballots in other ballot boxes for
counting, as per Section 127(2)(e) of the Local Government Act.

If a certification envelope is not complete or does not meet the requirements of
Section 100(7) and (8) of the Local Government Act, the mail ballot will be marked
“rejected” with an explanation for the rejection.
Mail ballots will be “accepted” or “rejected” based on the criteria specified in
Section 129 of the Local Government Act.